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Do you also need to keep land register data up to date on an ongoing basis? In Austria, it is common practice to query land register data via various online providers by entering an address or land register number and deposit number against payment. We have now created an interface that allows you to automate this query so that you are always up-to-date when changes occur.

Wide range of automated land register queries

Our customers are not only automatically informed about relevant changes in the land register through the interfaces between ICRS and various Austrian providers of land register data, we even go one step further. Because land register excerpts and ownership can also be updated, DKM maps, cadastral plans and purchase contracts can be queried automatically.

Depending on your individual settings, you can, for example, set up automatic (email) notifications, meeting invitations, information to sales tools, etc., in the event of movements in the land register that are of interest to you. In addition, the updated land register data can be promptly stored in the details of your properties managed by ICRS.

The new interface makes regular land register data queries quick and easy. Customers have already integrated the interface into ongoing processes, for example in purchase and sale situations, or for owner analysis.

The highlights of the land register query

• The immediate creation of an object structure from the land register excerpts
• Automation of queries to land register providers, e.g. Compass or Manz, via automated interface
• Ongoing extraction of data, e.g. of floor areas or owners
• Possibility of direct filing of land register documents in ICRS
• Automated information alerts in case of changes in the land register via interfaces to notification systems and mail distribution

Have you already automated your queries? How do you use automation? Feel free to share your experiences with us by sending an email to newsletter@metamagix.net

It is live! The big step of going live took place at the beginning of the year. Our focus was on a fresh and modern design, higher usability as well as a clear presentation of our offer. Thanks to the language diversity at metamagix we were able to add three new languages. This allows our employees to serve our customers even better in their native language. By expanding the existing content and focusing on a strong visualization, we believe that you will find what you’re looking for even faster, with more insights.

We, known as a camera-shy team, even got in front of the camera for you at a team photo shoot … if that’s not a reason to start surfing?

Surfed yet? Visit metamagix.net

Fresh, clear and structured presents our new website, which our team has designed together, in addition to their ICRS projects.

The metamagix team set up, adapted and put ICRS into operation for Wohnraum AG, based in Kempten, Germany. Wohnraum AG buys, modernizes and manages residential real estate and invests in small and medium-sized towns and their surrounding areas. The focus is on existing properties in particular.

The introduction of ICRS at Wohnraum AG started last year and went live at the beginning of February 2022. The particularly good cooperation allowed for a relatively short project lead time. With the core module of ICRS Wohnraum AG has automated the entire data flow from the external and the new internal property management, directly to Wohnraum AG.

In addition to that, the Wohnraum AG team has opted for two more ICRS modules that will make forecasting, planning and controlling of the real estate portfolio easier in the future: the Planning & Controlling module and the Cash Flow module.

Martin Gilly, Managing Director of metamagix, reports: “The project cooperation with Wohnraum was perfect for us – in addition to the highly professional project implementation and the great teamwork, we particularly appreciated the friendly working atmosphere.”

Lisa Bek, Board Member of Wohnraum AG reports: “We were basically looking for a real estate asset management tool that would give us a quick and easy overview of our various residential portfolios. We found metamagix as a company & ICRS as a system and were immediately enthusiastic about it. Why? Because the software can do so much more than we initially wanted. Really amazing! In addition to the diverse and highly professional modules from ICRS, we are also happy about a great partnership with the motivated minds at metamagix. Here in the Allgäu one would say ‘‘It just fits‘‘. That is why we can warmly recommend both the team behind the company as well as the software.”

Thank you for the praise, dear Wohnraum AG team!

Do you already know what REST APIs are? Then you will probably be happy to hear that metamagix.ICRS supports them. We believe that configurable REST APIs are quite important to enterprise software and workflows, so we enable them for ICRS. If you plan to integrate ICRS into your existing IT environment, this can easily be implemented using configurable REST APIs – without even requiring the assistance of our ICRS customer support. Challenge accepted?

ICRS supports the following standard REST APIs functions:

• List
• View detailed entry
• Edit
• Apply/Create
• Delete

You can therefore independently

• Set up interfaces between business applications (e.g. CRM, ERP)
• Implement workflows with different systems, ergo RPA Robot Process Automation
• Use standard login procedures such as OAUTH to authenticate to the service more securely and easily

Use cases for REST APIs with ICRS

To illustrate their potential we have compiled some application scenarios of REST APIs between ICRS and your IT environment.

• Sales support

If you use sales management software or a CRM like Salesforce, you can automatically report any vacant unit or expiring contract to your sales team. Therefore, they can act promptly without wasting any time.

• Automatic data transfer

Set up automatic data transfer between ICRS and a folder in your cloud storage (e.g. Sharepoint, Nextcloud) via REST APIs. A manual transfer is no longer necessary.

• Automate communication processes

With REST APIs you can automate your communication processes. Reminder via chat or e-mail and the creation of tasks can now be triggered automatically.

Read more about other systems that ICRS supports and interfaces that we offer: https://mmxen.metamagix.net/unterstuetzte-systeme. You are welcome to let us know about any ideas for important automations so that we can incorporate them into our standard workflows at office@metamagix.net.

Finally! metamagix celebrated its 20th company anniversary with a 1 year delay. At the beginning of June this year, metamagix invited its customers, partners, companions and the entire team to the Viennese Augarten to raise the glasses to 20+ years together and to review these years.

During the interactive company quiz it was noticed that there was no agreement in relation to how many offices metamagix has had in its history. No agreement was reached to whether the room in Randolph Kepplinger and Martin Gillys’ shared flat at the time they got into entrepreneurship after graduating from the Technical University of Vienna, was to be added to the list or not. In any case, the quiz, the exclusive tour of the Viennese Augarten Porcelain Manufactory and the long-awaited reunion at dinner with birthday cake were fun for everyone.

If you are in Vienna in autumn, you are very welcome to visit us in our 5th (or 6th) office in the Kienmayergasse. You can make a personal appointment with us here. If during our anniversary you were not able to enjoy the historic Viennese Augarten Porcelain Manufactory – there are guided tours that allow you to look behind the scenes (https://www.augarten.com/en/content/besucherinfos.html).

Arealis relies on ICRS for efficient asset management

Arealis is one of the largest real estate service providers in Austria. Arealis also takes on the asset management for its institutional clients. The properties are spread across Austria and several CEE countries are individually managed by a total of 20+ different property managers which makes the task a rather complex one. In addition, the portfolio of this customer group of Arealis consists of heterogeneous investments: from industry, office and retail spaces to rental apartments, all investment forms are included. For Arealis it is of great importance to offer its customers a consistent and extremely efficient service for the entire real estate management. ICRS from metamagix is used for this purpose. This summer, Arealis’ asset management team started the implementation of ICRS together with the metamagix team. The system is already configured, and data has just been imported.

How does ICRS help manage assets efficiently?

“ICRS helps us to implement a uniform portfolio view and control across a multitude of property management companies, different IT systems, countries and company structures” explains Christoph Roiser, Managing Director of Arealis and adds: “We appreciate the great competence of metamagix with regards to the implementation of our requirements and the years of experience in software development. ICRS has brought us a decisive step forward in the area of asset management.”

Lukas Zwölfjahr, Asset Manager at Arealis and Project Leader for the implementation of ICRS at Arealis confirms that he always experienced the cooperation as very pleasant: “the high level of competence and fast reaction times of metamagix are unique among IT service providers. The metamagix team is very knowledgeable, everyone is right there with you and thinks ahead. This is exactly what is reflected in the product range and scalability of ICRS. For example, metamagix is already thinking about the implementation of ESG (Environment, Social, Governance) criteria in ICRS. My conclusion: we have chosen the best long-term partner.”

At Arealis, the team is excited about the gain in portfolio transparency, the visualization and simple clustering of data by usage, geography, risk, or ownership. In the future, ICRS will also facilitate reporting to boards and clients and serve as an important decision-making tool with up-to-date data on vacancy trends, rental income, and portfolio composition.

Are you an IGEL user? IGEL property management software is now connected to ICRS. This year, we developed the ICRS Badger, an interface that allows you to import new data or changes in data from IGEL into ICRS quickly, easily and without complications – for an automatic and daily synchronization that facilitates your portfolio management. 

What are the benefits of the ICRS Badger for IGEL users?

The ICRS Badger connects IGEL with ICRS. It was developed by our metamagix team so that you can monitor the performance of your real estate portfolio even more closely and intervene at an early stage if need be.

• Automatic synchronization for daily monitoring

With the ICRS Badger it is possible to keep an eye on the daily updated KPIs of your real estate in the ICRS. Turnover, yield, vacancies, rent roll entries/debit position lists or open items – now you can view the daily updated data in ICRS or decide yourself when and how often you would like to arrange the exchange of data between IGEL and ICRS.

• How the ICRS Badger for IGEL works

Our ICRS Badger retrieves the necessary data via the IGEL API (web interface) and automatically imports it into ICRS. The main issues for data transfers of large real estate portfolios are that either the amount of data becomes too large, or data transfers take too much time. Both issues are solved with the interface, as the ICRS Badger retrieves, in a resource-saving manner, the data at non-critical times – usually at night -, and the data reconciliation cannot be noticed by the users of both systems in live operation, even during the day. The badger is put in between and picks up IGEL data, but only passes on data that has changed or is new. For example, open items are usually picked up on the first day of the month and in the middle of the month, accounting journals, however, every night, rental income starting with the 2nd week of the month but only if data has changed in a property since the last synchronisation.

If you do not use IGEL, but Leikom, SAP, ITS, FIO or another property management software: no problem!  We already have other direct synchronization interfaces for ICRS and we are constantly developing new ones. For about 50 other property management and accounting systems there is the possibility of a monthly data transfer via Sharepoint, mail or the data transfer platform of metamagix. Contact us if you are interested or try it yourself with our tool for an easier data transfer (https://mmxen.metamagix.net/product/metamagix-transfer).

If you are already working with ICRS, we would like to introduce you to alarms and their administration. With this module, you can define KPIs and thresholds, which then trigger alerts when they are exceeded or not reached in a timely manner. These messages can also be sent automatically to target groups you defined. This means that you do not always have to proactively monitor every change but can leave this task to ICRS.

Set up and automate alerts and warnings in ICRS

Via the tab Other Modules > Alerts > Alerts List you can create an alert or display the list of alerts already set up. Further to this, you can then set up automatic alerts.

• User-friendly alarms in ICRS

If you specify KPIs or thresholds for management, these are also displayed accordingly in ICRS and appear in red when they are exceeded or not reached. Alarm checks can be performed at different times and with different intervals, the group of alarm addressees can be easily configured.

• Setting up automatic alerts for KPIs

You can also set up automatic alerts to be sent to ICRS users or a mail distribution list when a KPI is too high or too low. Our customers use this feature when a threshold is reached, i.e., when a vacancy rate above a certain percentage threshold for a property or when a property does not reach set profitability targets. Expiring leases or other operational conditions can also trigger alerts.

Learn more about ICRS and its features here.

 

aspern The Urban Lakeside of Vienna, located in the north-east of the Austrian capital, is one of the largest and most ambitious city development projects in Europe. The project, which won the Austrian State Prize for Architecture and Sustainability in 2019, aims to create housing and living space for more than 25,000 people. In addition, around 20,000 jobs will be created. The total investment volume amounts to roughly 5 billion euros.

As a development company, Wien 3420 aspern Development AG and its partners coordinate urban planning and the building of the infrastructure in Seestadt. Order management and budgeting are essential. So far, these have taken place in two different tools. They no longer met the requirements of the project. Wien 3420 found its match with our metamagix experts and together, we started to introduce ICRS in spring 2020. The metamagix team made adjustments to the system to meet the special challenges of urban development. Now both, order management and budgeting, are possible in ICRS for Seestadt.

“We are very happy with the ICRS solution from metamagix. It is much leaner and more intuitive than the previous solution, which consisted of two systems. With ICRS we can process the large volume of different tenders and the related budgeting quicker and easier,” says Thomas Lincz, who is responsible for controlling at Wien 3420 AG.

If you are also facing a challenge and are looking for a flexible property management system, contact us.

Whether you own or manage a real estate portfolio that includes a shopping center, a restaurant, a hotel or an office campus, the question is what consequences the current crisis has on your portfolio. Or maybe you want to make an investment, but not without a location analysis?

If the answer is yes, you might be interested in the prototype of a potential new ICRS feature. In cooperation with a large Austrian mobile network operator, we can now determine the number of visitors to a given address using anonymised mobile network data. With this prototype feature, we can track how the number of visitors to a location changes over time. For an office campus, for example, all visits of 4+ hours during the day can be evaluated, for a hotel, we can track how many visitors stay there during the night and for businesses we can track the number of visitors who stay longer than 30 minutes.

As a later ICRS feature, this prototype can be quite useful both for the forecast of sales-based rent and for the early indication of potential downsizing of large tenants. It can also be used for location analysis for future business locations.

Please give us your feedback on this prototype and tell us what we should consider when developing it further.